Setting up table combinations

How to Create Table Combinations in easyTable

Table combinations are an essential feature in easyTable. They allow the system to combine multiple smaller tables into one for larger groups. If you don’t set up table combinations, you risk losing bookings for bigger groups when no single table can accommodate them. Follow this guide to learn how to create table combinations:

Step 1: Access the Combined Tables Section

1. Navigate to Settings > Tables and rooms > Combined tables.
2. You will see the option to create new table combinations on this page.

Step 2: Add a New Combination

1. Click on the green Add combination button to create a new table combination.

Step 3: Select Tables for the Combination

1. A pop-up window will appear, allowing you to select the tables you want to combine. You can select multiple tables by clicking on them or using the Select all option.
2. Ensure that the selected tables reflect your physical layout. For example, select tables that are physically close together or can be easily combined.

Step 4: Define Seats and Priority

1. Enter the number of seats available when the selected tables are combined. For example, if you’re combining two 4-seat tables, the total number of seats should be 8.
2. Next, set the Priority. This allows you to define how the system should prioritize this table combination when managing bookings (e.g., Highest, High, Medium, Low, or Lowest).

Step 5: Save the Combination

1. Once you have selected the tables and set the seats and priority, click on the green Save button to store the table combination.

Step 6: View and Manage Existing Combinations

1. After saving, the table combination will appear in the Combined tables list. You will see the tables included, the number of seats, and the priority level.
2. You can edit or delete any combination by clicking the pencil icon to edit or the trash icon to delete.

Why Table Combinations Are Important

Table combinations ensure that your restaurant can accommodate larger groups by automatically combining smaller tables when needed. Without table combinations, larger parties might not be accommodated if no single table is available. Setting this up helps maximize your table utilization and ensures that you don’t lose bookings due to table size limitations.

Key Tips

• Always combine tables that are close together in the restaurant to avoid logistical issues when seating guests.
• Regularly review and update your table combinations to reflect any changes in your restaurant layout or seating arrangement.

By following these steps, you can ensure that your restaurant is prepared to accommodate larger groups without missing out on bookings. Proper table combinations are key to making sure every available space is used efficiently.

Table Priority (How the System Allocates Tables)

easyTable allocates seating using the following algorithm:

• If multiple rooms are available, the system books the room with the highest priority first.
• The system tries to book a single table before using combinations.
• It selects the table(s) that best fit the number of seats for optimal booking.
• If multiple tables with the same seat count are available, it chooses the table with the highest priority. For combinations, it considers the priority of the first table in the combination.